KUMPULAN FIMA BERHAD ANNUAL REPORT 2020

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Notes:
A. Virtual AGM
1. The 48th AGM of the Company will be conducted
on a fully virtual basis through live streaming and
online remote voting via Remote Participation and
Electronic Voting facilities (collectively referred as
“48 th Virtual AGM”). Kindly refer to the procedures
provided in the Administrative Guide for the 48 th
Virtual AGM in order to register, participate and
vote remotely.
2. The broadcast venue of the 48th Virtual AGM which
is the main venue of the meeting is strictly for the
purpose of complying with Section 327(2) of the
Companies Act, 2016 that requires the Chairman
of the meeting to be present at the main venue of
the meeting. No shareholders/proxies/corporate
representatives should be physically present nor
admitted at the broadcast venue on the day of the
48th Virtual AGM of the Company.
B. Appointment of Proxy(ies)
1. Only members registered in the General Meeting
Record of Depositors as at 22 September 2020 shall
be entitled to participate in the 48 th Virtual AGM
or appoint proxy(ies) to participate and/or vote on
their behalf.
2. A member of the Company who is entitled to
participate and vote at the 48 th Virtual AGM, may
appoint up to 2 proxies by specifying the proportion
of his shareholding to be represented by each proxy.
A proxy may not be a member of the Company.
3. Where a member of the Company is an exempt
authorised nominee which holds ordinary shares
in the Company for the multiple beneficial owners
in one (1) securities account (“omnibus account”),
there is no limit to the number of proxies which the
exempt authorised nominee may appoint in respect
of each omnibus account it holds.
Statement Accompanying
Notice of Annual General Meeting
1. The Directors who are retiring pursuant to Article 102 of the Company’s Constitution and seeking re-election are:
a. Encik Azizan bin Mohd Noor
b. Puan Rozana Zeti binti Basir
2. The Directors who are continuing to act as Independent Non-Executive Director are:
a. Encik Azizan bin Mohd Noor
b. Dato’ Rosman bin Abdullah
The profiles of the above Directors are set out in Our Board of Directors section of this Annual Report.
4. The instrument appointing a proxy must be
deposited at the Company’s Share Registrar’s office
in the following manner:
(a) by electronic means through the Boardroom
Smart Investor Online Portal at www.
boardroomlimited.my by lodging in and
selecting “E-PROXY LODGEMENT” not less
than 48 hours before the time of holding the
meeting or adjournment thereof; or
(b) by hand or post to Boardroom Share Registrars
Sdn Bhd (“Boardroom Share Registrars”), 11th
Floor, Menara Symphony, No. 5, Jalan Prof. Khoo
Kay Kim, Seksyen 13, 46200 Petaling Jaya, Selangor
Darul Ehsan, not less than 48 hours before the time
of holding the meeting or adjournment thereof.
Boardroom Share Registrars will provide a box at
the ground floor of its office building to facilitate
drop-off of proxy forms.
5. If the appointer is a corporation, the proxy
form or certificate of appointment of corporate
representative must be deposited by hand or post
to Boardroom Share Registrars’ office not less than
48 hours before the time of holding the meeting
or adjournment thereof. Alternatively, the proxy
form or certificate of appointment of corporate
representative may also be send to Boardroom
Share Registrars via email at BSR.Helpdesk@
boardroomlimited.com.
6. If you have submitted your proxy form prior to
the 48th Virtual AGM and subsequently, decide to
participate in the 48th Virtual AGM yourself, please
write in to
to revoke the appointment of your proxy(ies) 48
hours before the 48th Virtual AGM. Your proxy(ies)
on revocation would not be allowed to participate
in the 48th Virtual AGM. In such event, you should
advise your proxy(ies) accordingly.
7. The voting at the 48th Virtual AGM will be conducted
on a poll. The Company will appoint independent
scrutineers to verify the poll results.
kumpulan Fima Berhad
(197201000167)(11817-V)
Annual Report 2020
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