KUMPULAN FIMA BERHAD ANNUAL REPORT 2020

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Step 1 – Register Online with Boardroom Smart
Investor Portal (for first time registration only)
Note: If you have already signed up with Boardroom
Smart Investor Portal, you are not required to
register again. You may proceed to Step 2 on eProxy
Lodgement.
a. Access website .
b. Click <<Login>> and click <<Register>> to sign
up as a user.
c. Complete registration and upload softcopy of
MyKad/Identification Card (front and back in
JPG/PNG format only) or Passport (in JPG/PNG
format only).
d. Please enter a valid email address and wait for
Boardroom Share Registrars’ email verification.
e. Your registration will be verified and approved
within one (1) business day and an email
notification will be provided.
Step 2 – eProxy Lodgement
a. Login to using
your user ID and password above.
b. Go to “eProxy Lodgement” and browse the
Meeting List for "KFIMA 48th Virtual AGM”. Click
“Apply”.
c. Read the terms & conditions and confirm
Declaration.
d. Enter the CDS account number and the total
number of securities held.
e. Select your proxy – either the Chairman of the
Meeting or individual named proxy(ies) and
enter the required particulars of your proxy(ies).
f. Indicate your voting instructions – For, Against
or Abstain, otherwise your proxy will decide your
vote.
g. Review and confirm your proxy appointment.
h. Click submit.
i. Download or print the eProxy form
acknowledgement.
3.4 If you wish to participate in the 48th Virtual AGM
yourself, please do not submit any proxy form for
the 48th Virtual AGM. You will not be allowed to
participate in the 48th Virtual AGM together with a
proxy appointed by you.
3.5 If you have submitted your proxy form prior to
the 48th Virtual AGM and subsequently, decide to
participate in the 48th Virtual AGM yourself, please
write in to
to revoke the appointment of your proxy(ies) 48
hours before the 48th Virtual AGM. Your proxy(ies) on
revocation would not be allowed to participate in the
48th Virtual AGM. In such event, you should advise
your proxy(ies) accordingly.
4. Corporate Shareholder
4.1 Corporate shareholders who require their corporate
representativetoparticipateandvoteatthe48th Virtual
AGM must deposit their proxy form or certificate
of appointment of corporate representative to the
Boardroom Share Registrars’ office not less than
48 hours before the time of holding the 48th Virtual
AGM. Alternatively, the proxy form or certificate of
appointment of corporate representative may also
be send to Boardroom Share Registrars via email at
5. Voting Procedures
5.1 The voting will be conducted by poll in accordance
with Paragraph 8.29A of Bursa Listing Requirements.
5.2 The Company has appointed Boardroom Share
Registrars as the Poll Administrator to conduct
the poll by way of electronic voting (“e-Voting”)
and Boardroom Corporate Services Sdn Bhd as
Scrutineers to verify the poll results.
5.3 During the 48th Virtual AGM, the Chairman will
invite the Poll Administrator to brief on the e-Voting
housekeeping rules. The voting session will
commence as soon as the Chairman calls for the poll
to be opened and until such time when the Chairman
announces the closure of the poll.
5.4 For the purpose of the 48th Virtual AGM, e-Voting will
be carried out using personal smart mobile phones,
tablets, personal computers or laptops.
5.5 The Scrutineers will verify the poll result reports
upon closing of the poll session by the Chairman.
Thereafter, the Chairman will announce and declare
whether the resolutions put to vote were successfully
carried or not.
6. Remote Participation and Electronic Voting
6.1 Please note that all members including (i) individual
members; (ii) corporate shareholders; (iii) authorised
nominees; and (iv) exempt authorised nominee shall
use the RPEV facilities to participate and vote remotely
at the 48th Virtual AGM.
6.2 If you wish to participate in the 48th Virtual AGM, you
will be able to view a live webcast of the 48th Virtual
AGM, ask questions and submit your votes in real
time whilst the 48th Virtual AGM is in progress.
6.3 Kindly follow the steps below on how to request
for login ID and password and usage of the RPEV
facilities:
kumpulan Fima Berhad
(197201000167)(11817-V)
Annual Report 2020
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