KUMPULAN FIMA BERHAD ANNUAL REPORT 2020

Related Party Transactions

An internal compliance framework exists to ensure its obligation under the Bursa Listing Requirements, including obligation

to related party transactions and recurrent related party transactions. The Board, through the Audit and Risk Committee,

reviews and monitors all related party transactions and conflicts of interest situation, if any, on a quarterly basis. A Director

who has an interest in a transaction must abstain from deliberating and voting on the relevant resolutions, in respect of such

a transaction at the meeting of the Board and AGM.

Details of the proposed renewal of shareholders’ mandate for recurrent related party transaction is set out in the Circular/

Statement to Shareholders dated 28 August 2020.

PRINCIPLE C: INTEGRITY IN CORPORATE REPORTING AND MEANINGFUL RELATIONSHIP WITH STAKEHOLDERS

COMMUNICATION WITH STAKEHOLDERS

The Company seeks to ensure that the internal and external communication of the Company is open, transparent, accurate

and timely. The Company has in place a Corporate Disclosure Policy to define how and when information should be given

and by whom it is given. It is also defines the accuracy and comprehensiveness of the information in order to fulfil the

relevant regulatory requirements. The Company’s Corporate Disclosure Policy is available on the Company’s website.

Shareholders and other stakeholders are informed of all material matters affecting the Company through Bursa

announcements including the Company’s quarterly financial results. All market announcements are available on the

Company’s website as soon as practicable after they have been released to the market. The Company’s website

com.my forms part of the Company’s communication with shareholders and the wider investment community. It houses

the Company’s corporate profile, individual profiles of Directors and senior management, financial results, annual reports,

corporate governance related policies and the Company’s operations and major subsidiaries.

II.

CONDUCT OF GENERAL MEETINGS

The Board views the Company’s general meetings as a valuable opportunity for shareholders to exchange views and engage

in active dialogue with the Board. At the Company’s 47

AGM held on 28 August 2019, all Directors in office on the meeting

date, including the Chair of Board Committees, attended the meeting along with key senior management and the external

auditors.

The AGM notice includes details of the resolutions proposed along with any relevant background information or

recommendations. The Notice of 47

AGM of the Company was delivered to the shareholders on 29 July 2019 and was

also published in the local English newspapers and made available on the Company’s website. The voting at the 47

AGM

was conducted through electronic voting system. Shareholders are encouraged to participate during the 47

AGM and

are given the opportunity to ask questions. The proceedings at the AGM were recorded in the minutes of meeting and

disclosed to shareholders through the Company’s website.

This Corporate Governance Overview Statement was approved by the Board of Directors on 24 July 2020.

Corporate Governance

Overview Statement

Annual Report 2020

kumpulan Fima Berhad

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