KUMPULAN FIMA ANNUAL REPORT 2016

page

KUMPULAN FIMA BERHAD

(11817-V) |

Annual Report

2016

The Company Secretaries have oversight on overall corporate secretarial functions of the Group, both in

Malaysia and the region where the Group operates. The Company Secretaries also serve and advise the

Board on matters relating to compliance with relevant laws, rules and regulation, governance best practices

and Directors’ duties and responsibilities. These include obligations on Directors relating to disclosure of

interests and disclosure of any conflicts of interest in transactions involving the Group, prohibition on dealing

in securities and restrictions on disclosure of price-sensitive information in line with the recommendation of the

MCCG 2012. The Company Secretaries also facilitate timely communication of decisions made and policies

set by the Board at Board meetings to the Management for action, lodgements with the stock exchange and

other regulators, management of dividend payments and ESS, and oversight of the relationship with the

Company’s share registrar.

To render to the advisory roles to the Board, the Company Secretaries possess the necessary qualifications

and experience. The Company Secretaries’ profiles are available on page 16 and 17 of this Annual Report.

COMMUNICATION AND RELATIONSHIP WITH SHAREHOLDERS

The Company recognizes the importance of an effective communication channels between the Board,

shareholders and general public.

The Board views the Company’s general meetings as a valuable opportunity for shareholders to exchange

views and engage in active dialogue with the Board. At the Company’s AGM for example, shareholders

have the opportunity to ask questions about, or make comments on, the Company’s operations and on

any resolutions being proposed. Shareholders may also direct questions and comments to the Company’s

external auditor on the conduct of their audit of the Company’s financial statements.

The Company’s corporate website at

provides quick access to information about the

Group. The information on the website includes the Company’s corporate profile, individual profiles of senior

management, financial results, annual reports, corporate governance related policies and the Company’s

operations and major subsidiaries.

The Company also subscribes to internal guidelines on corporate disclosure policies and procedures. These

provide the Group with the appropriate guidance to discharge its disclosure obligations and ensure that

all communications to the public by the Company are timely, complete and accurate in accordance with

all applicable legal and regulatory requirements. As stated previously, corporate disclosure practices are

administered and overseen by a Corporate Disclosure Committee.

ACCOUNTABILITY AND AUDIT

5.1 Financial Reporting

For financial reporting through quarterly reports to Bursa Malaysia Securities Berhad and the Annual

Report to shareholders, the Directors have a responsibility to ensure the accuracy of the statements of

comprehensive income, the statements of financial position, the statements of cash flow and all other

financial disclosure based on Malaysian Accounting Standards Board rules and other legislation. The

Audit Committee assists the Board to oversee the Group’s financial reporting processes and the quality

of its financial reporting. The Statement of Responsibility by Directors in respect of preparation of the

annual Audited Financial Statements is presented herein.